Senior/ HR Executive

August, 2021

We are looking for an experienced and energetic HR Executive for one of our global shipping clients. The position will play a key role in providing strong operational support to the Regional HR Manager (Singapore) and the Global HR team, while supporting other regional counties. The ideal candidate would have at least 5 years of hands-on experience in an international work setting. He/she will be highly meticulous and is able to work independently and autonomously.


Recruitment and On-boarding

  • Determine and use the appropriate sourcing channel (including Jobs Bank, LinkedIn, job portals, recruitment agencies and internal applications)
  • Coordinate the recruitment process, including but not limited to understanding job specifications, posting advertisements, pre-screening of candidate’s applications according to specifications, administering behavioural assessment (Predictive Index), submitting qualified applications to the hiring managers and tracking application progress to position close
  • Coordinate with recruitment agencies with regards to recruitment
  • Arrange background check of new hires with third party provider
  • Manage end-to-end on-boarding activities including but not limited to accounts creation, IT related email and access, induction packs
  • Arrange new hire induction

HR Operations

  • Provide prompt update and accurate maintenance of employee database (PeopleHR) and personnel files
  • Support in providing inputs to update HR reports, budget report, internal HR working templates, external statutory/labour market survey and headcount related reporting
  • Monitor employees’ work pass matters, probationary period, etc 
  • Review and update Employee Handbooks and Business Conduct Guidelines
  • Maintain organisation charts and prepare monthly HR reports
  • Support in the update of HR policies, processes and procedures
  • Participate in HR audit and liaison with internal and external auditors

Performance Management

  • Work closely with business leaders to ensure the performance management exercises are properly executed and completed on time

Pay Review

  • Support the bi-annual pay review process
  • Participate in C&B surveys and benchmark with various key companies in similar industry

Employee Relations

  • Support to business leaders in all employee relations matters
  • Provide HR policies guidance and interpretation to employees
  • Handle employee grievances, disciplinary issues and counsel staff


  • Coordinate exit process: payroll, employee records, exit interviews

Payroll & Benefits Administration

  • Manage and execute monthly payroll processes and regular benefits administrations
  • Ensure timely and accurate execution of CPF, government-claim submissions (Maternity, Paternity, Childcare and NS claims), income tax (IR8A and IR21) matters

Employee Engagement

  • Plan and execute internal employee engagement activities such as dialogues, and corporate staff engagement events.
  • Coordinate input and publish monthly Company Newsletter

Learning & Development

  • Conduct training needs analysis for business units and employees.
  • Source for external vendors, coordinate course registration and training grant applications
  • Evaluate and monitor training programs and budgets

Ad Hoc Projects

  • Drive and implement process improvements to increase HR efficiency and effectiveness.
  • Participate in ad-hoc assignments and projects as assigned.

We regret that only shortlisted candidates will be notified. Thank you for your understanding.

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