We are looking for a proactive Post Fixture Executive to handle all post fixtures activities for the company’s fleet of vessels such as freight tax calculation, follow-ups on outstanding issues to achieve timely settlement. The ideal candidate would have strong knowledge of charter-party and/or have at least 1-2 years of previous working experience in a similar position.
Responsibilities
- Maintain list of vessels on time-charter with commercial details of fixture.
- Ensure Freight is billed ahead of voyage completions, and hire billed in advance prior to delivery / next hire period.
- Calculate delivery and redelivery bunkers.
- Obtain flat rates for spot voyages from world scale, calculate freight rates in accordance to recap and issue invoices to Charterers.
- Follow up on vessel schedules, check payment due dates and ensure hire / freight payments are received on completion of voyages.
- Daily report to Management on all overdue Hire / Freight invoices.
- Maintain Freight & Hire module with accuracy on billed and receivables. Match funds received by Treasury against invoices issued in Freight & Hire module.
- Analyse and correct laytime calculations submitted by Operators, collate cargo documents for each port and issue invoice to Charterers. Check that demurrage notifications are timely sent by Operators.
- Do voyage reviews and follow up with Operators to ensure all claims are submitted ahead of time bar.
- Verify deviation statements, heating logs etc submitted by Operators and ensure billing is a reflection of the terms agreed for the fixture.
- Review Charterer’s counters, reject and/or negotiate settlements in accordance to charter-party.
- Process brokerage commission invoices.
- Prepare payment instructions to Treasury for all bareboat ships.
Experience
- Diploma or Degree in Business, Accounts or Maritime Studies preferred
- Strong knowledge of charter-party and/or previous working experience in a similar position would be an added advantage
- Strong communication, analytical and problem-solving skills
- Good interpersonal skills and ability to work well under tight deadlines
- Proficient in Microsoft Excel would be an added advantage
Others
- Location: Centralised location
- Excellent staff benefits – Medical and Dependents’ coverage etc.
- Performance Bonus: Yes, subject to company’s performance as well as individual’s performance
We regret that only shortlisted candidates will be notified. Thank you for your understanding!
