Post Fixture Executive

February, 2024

We are looking for a Post Fixture Executive for one of our global shipping clients. The incumbent will be responsible for the day-to-day activities of the Post Fixtures activities and reports to the Manager (Operations). The ideal candidate will have at least 2 years’ relevant hands-on experience in Post Fixtures activities including freight tax calculation, follow-ups on outstanding issues to achieve timely settlement.

Responsibilities:

  • Ensure all relevant hire/freight invoices, claims, reimbursements, and additional billings are billed to Charterers timely and/or within the charter period.
  • Follow up on unpaid invoices and ensure prompt settlement within targeted time frame.
  • Regularly send chasers to Charterers for their agreement/comments for all outstanding claims.
  • Management reporting on all outstanding receivables.
  • Maintaining the IMOS module with accurate billing records and receivables.
  • Process brokerage commission invoices.
  • Process payment schedule for bareboat vessels.
  • Maintain list of vessels on time/spot charter with commercial details of fixture such as hire costs and hire period.
  • Ensure Hire/Freight/Reimbursements are billed to charterers in advance.
  • Liaise with Operations, Compliance, Chartering and Treasury Departments for additional information and/or supporting documents in response to Charterer’s queries for prompt settlement of billed invoices.
  • Update payment due dates in IMOS and ensure payments are received.
  • Daily report to Management on all overdue Hire invoices. 
  • Maintain IMOS with accuracy on billed and receivables. Match funds received by Treasury against invoices issued in Freight & Hire module. Ensure invoices and supporting documents are attached in IMOS. 
  • Review Charterer’s counters, reject and/or negotiate settlements in accordance with charter-party.
  • Prepare payment instructions to Treasury for all bareboat ships. 
  • To cover for Bulk Post Fixtures as and when required.
  • To assist Accounts Department as and when required.

Requirements:

  • Diploma or Degree in Business, Accounts or Maritime Studies preferred.
  • Strong knowledge of charter-party and/or previous working experience in a similar position would be an added advantage.
  • Good communication skills – spoken and written English.
  • Strong analytical, problem-solving skills.
  • Good interpersonal skills and ability to work well under tight deadlines.
  • Proficiency in Microsoft Excel would be an added advantage.

We regret that only shortlisted candidates will be notified. Thank you for your understanding!

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