We are looking for an experienced and detail-oriented Payroll & HR Admin Executive for one of our international commodities clients. The position will play a key role in providing strong payroll & benefits operational support to the HR Team.
The ideal candidate would have at least 4-5 years of hands-on experience in handling outsource payroll vendor in a fast paced and international work setting. He/she will be highly meticulous and is able to work independently and autonomously.
Responsibilities
Payroll
- Processing payroll and other payroll related activities (GL entries, bonus accruals, allocation reports, CPF reporting, etc)
- Update employee data to payroll vendor for payroll system
- Advise Accounts/Finance on payroll charging and reconciliation during month-end closing
- Preparation of documentations in relation to payroll & compensation (e.g. final settlement letters, annual increment letters, ad-hoc adjustment letters)
- Tax clearance for foreigners
- Annual income tax submission
- Tracking of guaranteed/deferred payments to ensure all payments are made
- Liaise with auditors with regards to payroll audit
Expat Management / Employment Pass Management
- Contact point for expat management vendor
- Coordinate employment pass application/renewal/cancellation with vendor
- Verify invoices
- Liaise with vendor with regards to information required for tax clearance & annual tax submission
- Liaise with Global Mobility colleague on expats relocation expenses & submit to Treasury for processing
- Coordinate Tripartite Transfer Agreement sign-off
Medical Management
- Contact point for medical management vendor
- Medical administration (e.g. informing medical management vendor with regards to staff movement, liaise with vendor with regards to annual renewal requirements, etc)
Benefits Administration
- Administration of leave claims (e.g. maternity, childcare leave, extended childcare leave, paternity leave)
- Tracking of employee benefits & pay via payroll (e.g. birthday, new born & newlywed)
- Address employee queries on benefits in coordination with benefits vendor
HR system
- Setting up and updating employee and organization data in Workday
- Compiling of salary survey data
Other Duties
- Preparation of employee contracts and ensure onboarding documents are completed by new hires
- Notification to IT & Admin for staff movement
- Preparation of ad-hoc letters as requested by employees
- Processing and coordinating with Accounts on all HR-related invoices
- Participate MOM Market Survey
- Administer intern, contract & temporary employees timesheet
- Administer per diem payment for overseas assignment / posting
We regret that only shortlisted candidates will be notified. Thank you for your understanding.
