One of our global ship owner clients is looking to hire an experienced and proactive Office Manager to supervise a team of Admin Executives and manage all the general office affairs which include but not limited to daily office administration, event and facilities management, budgeting and claims as well as corporate secretarial work. The ideal candidate would have at least 8 years of relevant office administration experience and minimum 5-year experience in managerial position. Having accounting knowledge will be an advantage
Highlights
- 5-day work week with flexible work from home arrangements
- Operation hours: 9.00am to 5.30am
- Centralised location and nice work culture
- Excellent staff benefits
Responsibilities
- Plan, develop, execute and review administrative procedures so as to streamline internal processes
- Lead & manage a team of admin executives and ensure fair allocation of workload
- Ensure smooth and adequate flow of information within the company to facilitate business operations
- Monitor costs and expenses relating to office matters and assist in budget preparation
- Oversee facilities and maintenance matters of the company and ensure to select, appoint and evaluate suitable suppliers for the office so as to ensure smooth running of the office
- Approve claims and accounting entries and manage corporate secretarial work
- Lead, organise and supervise other office activities such as (Company’s lunches and dinners etc)
- Lead and manage the Fire Drill and Staff Recreation Committee
- Assess staff performance and provide coaching and guidance to the team
Requirements
- Proven track record as Administration Manager working in MNCs environment.
- Meticulous, positive attitude and good interpersonal skills
- Familiarity with financial and facilities management principles
- Excellent organisational and multitasking abilities
- Having accounting knowledge and proficient in Company Act will have an advantage
We regret that only shortlisted candidates will be notified. Thank you for your understanding!
