Office Manager

June, 2023

We are looking for an energetic and proactive Office Manager for one of our shipping clients. The Office Manager would be responsible to manage the day-to-day general office affairs matters as well as handling staff claims and staff travels. The ideal candidate would have at least 4-5 years of working experiences working in similar role and is capable to be independent and having good stakeholders’ management skills.



  • Responsible for all aspects of office admin including but not limited to office reception, office supply, maintain filling system, gift procurement for clients and managing office facilities.
  • Assist with travel arrangement including preparation of invitation letters and travel insurance.
  • Sort / distribute mails including arrangement of local and international couriers.
  • Coordinate office related procurement and services with vendors such as pantry, stationery, and office leasehold improvements.
  • Prepares monthly employees expenses report for HQ.
  • Submission of vendor invoices into Netsuites.
  • Vendor payment coordination with HQ.
  • Oversee facility management matters such as fixed asset inventories to maintain in IT system.
  • Prepare monthly vendor AP report for HQ.
  • Organize key company events and any other ad-hoc duties as assigned.


  • Local point of contact for any HR matters
  • Handle employee onboarding / exit (setting up workstations, PC / laptop, access card, insurance etc) and liaising with IT and HR to Coordinate.
  • Manage MoM Matters such as EP renewal, submit surveys and reports.


  • At least 4-5 years’ experience as an administrator working in a fast-paced work environment
  • Good attention to detail and organizational skills
  • Strong communication and interpersonal skills
  • Proactive, dependable and ability to multitask and meets deadlines
  • Good working knowledge of Microsoft Office applications (Words, Excel, PowerPoint)


  • 5-day work week.
  • Centralised location and near MRT stations
  • Good remuneration and staff benefits

We regret that only shortlisted candidates will be notified. Thank you for your understanding.

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