We are looking for an experienced and energetic HR Executive for one of our global shipping clients. The position will play a key role in providing strong operational support to the Regional HR Manager (Singapore) and the Global HR team, while supporting other regional counties. The ideal candidate would have at least 5 years of hands-on experience in an international work setting. He/she will be highly meticulous and is able to work independently and autonomously.
Responsibilities:
Recruitment and On-boarding
- Determine and use the appropriate sourcing channel (including Jobs Bank, LinkedIn, job portals, recruitment agencies and internal applications)
- Coordinate the recruitment process, including but not limited to understanding job specifications, posting advertisements, pre-screening of candidate’s applications according to specifications, administering behavioural assessment (Predictive Index), submitting qualified applications to the hiring managers and tracking application progress to position close
- Coordinate with recruitment agencies with regards to recruitment
- Arrange background check of new hires with third party provider
- Manage end-to-end on-boarding activities including but not limited to accounts creation, IT related email and access, induction packs
- Arrange new hire induction
HR Operations
- Provide prompt update and accurate maintenance of employee database (PeopleHR) and personnel files
- Support in providing inputs to update HR reports, budget report, internal HR working templates, external statutory/labour market survey and headcount related reporting
- Monitor employees’ work pass matters, probationary period, etc
- Review and update Employee Handbooks and Business Conduct Guidelines
- Maintain organisation charts and prepare monthly HR reports
- Support in the update of HR policies, processes and procedures
- Participate in HR audit and liaison with internal and external auditors
Performance Management
- Work closely with business leaders to ensure the performance management exercises are properly executed and completed on time
Pay Review
- Support the bi-annual pay review process
- Participate in C&B surveys and benchmark with various key companies in similar industry
Employee Relations
- Support to business leaders in all employee relations matters
- Provide HR policies guidance and interpretation to employees
- Handle employee grievances, disciplinary issues and counsel staff
Offboarding
- Coordinate exit process: payroll, employee records, exit interviews
Payroll & Benefits Administration
- Manage and execute monthly payroll processes and regular benefits administrations
- Ensure timely and accurate execution of CPF, government-claim submissions (Maternity, Paternity, Childcare and NS claims), income tax (IR8A and IR21) matters
Employee Engagement
- Plan and execute internal employee engagement activities such as dialogues, and corporate staff engagement events.
- Coordinate input and publish monthly Company Newsletter
Learning & Development
- Conduct training needs analysis for business units and employees.
- Source for external vendors, coordinate course registration and training grant applications
- Evaluate and monitor training programs and budgets
Ad Hoc Projects
- Drive and implement process improvements to increase HR efficiency and effectiveness.
- Participate in ad-hoc assignments and projects as assigned.
We regret that only shortlisted candidates will be notified. Thank you for your understanding.
